Wedding Coordination Offerings
For couples who want a calm, well-supported wedding day while staying fully present.
Each coordination package is designed to guide your wedding day with clarity, preparation, and attentive support — ensuring timelines flow smoothly, vendors are aligned, and you can focus on celebrating.
Full Passage — Month-Of Coordination
Ideal for: Destination couples who planned their wedding but want guidance and professional oversight in the final weeks leading up to the celebration.
Full Passage bridges planning and execution, offering structured support during the final month and full coordination on the wedding day so every detail is confirmed, organized, and thoughtfully managed.
Includes:
• 30-day planning call to review vendors, timeline, and logistics
• Final details call one week prior to the wedding
• Vendor confirmations and coordination
• Maui itinerary for you and your guests
• 1-hour ceremony rehearsal coordination
• Secure shipment for personal décor or DIY items
• Transportation of shipped items to the wedding day location
• Timeline review and final adjustments
• 8 hours of wedding day coordination
• Full ceremony and reception oversight, including florals and décor
This package is designed for couples planning from afar who want peace of mind knowing every detail has been reviewed, confirmed, and carefully prepared before the wedding day arrives.
Starting Price: $2,550 | Based on weddings with up to 50 guests.
Celebrations with more than 50 guests may require additional coordination support and will be quoted accordingly.
Wedding Coordination Packages
Wedding Coordination Packages
True North — 8 Hours — Day-of Coordination
Ideal for: Full Wedding Day with Ceremony and Reception
True North is a full-day coordination experience designed to ensure your ceremony and reception unfold smoothly. Beginning one week prior to the wedding, final details are reviewed so vendors are aligned and the day flows effortlessly.
Includes:
• Final details call one week prior to the wedding
• 8 hours of wedding day coordination
• Vendor communication and timeline management
• Ceremony and reception flow oversight
• Group photo logistics and organization
• Coordination of florals and décor setup
This package supports couples who feel confident in their planning and want an experienced coordinator to execute the day with calm, professional oversight.
Starting Price: $1,500 | Based on weddings with up to 50 guests.
Celebrations with more than 50 guests may require additional coordination support and will be quoted accordingly.
Anchor — 2 Hours — Elopement Coordination
Ideal for: Elopements
Anchor is a streamlined coordination experience for couples who know exactly what they want — a ceremony that feels personal, unhurried, and fully present. Designed for the simplest of celebrations, Anchor provides essential guidance and day-of support so nothing falls through the cracks.
Includes:
• Brief planning call prior to the wedding day
• 2 hours of wedding day coordination
• Vendor communication on the wedding day
• Timeline flow support and group photo guidance
• Local vendor recommendations
This package is designed for couples whose celebration is beautifully simple, and who want one trusted point of contact to hold the details so they can fully arrive in the moment.
Starting Price: $500 | Events with additional complexity may require an upgraded package and will be quoted accordingly.
Compass — Wedding Consultation Call + Guide | $300
Ideal for: Couples planning their Maui wedding or vow renewal independently who want a professional set of eyes on their plan before they go too far down the road.
Compass is a focused planning consultation designed for couples who are confident in their vision but want expert guidance before finalizing the details. In a single dedicated call, we review your plan together, identify anything that could go sideways, and build a realistic timeline so your wedding day flows the way you're imagining it will. You'll leave with everything you need to plan the rest with clarity and confidence.
Includes:
One planning or detail review call (60 minutes)
Custom wedding day timeline built together on the call
Follow-up email support for any questions after the call
Wedding Planning Hub: a detailed month-by-month planning checklist, budget tracker, and preferred vendor list
Personalized restaurant and accommodation recommendations for the day of your event
The Shearwater Guide to Maui: a local's concierge resource with off-the-beaten-path recommendations for beaches, coffee shops, restaurants, activities, and example itinerary days including booking guidance so your guests can explore the island independently
This package is designed for couples who want to plan on their own terms backed by local expertise, a trusted vendor network, and a guide worth sharing with every guest in your group.
Compass does not include on-site coordination. Couples who decide they'd like a coordinator present on the wedding day can upgrade to any coordination package, and your Compass investment will be credited toward the upgrade.
Which coordination package is right for you?
Choosing the right coordination package comes down to the level of support you want on your wedding day and how involved you’d like professional guidance to be leading up to it. Here’s a simple way to decide.
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You're planning a simple, intimate elopement and want a coordinator present for the ceremony itself. Anchor offers essential day-of support — no elaborate logistics, just calm professional guidance so you can be completely present.
Best for:
Elopements with no reception
Beach ceremonies with 1–3 vendors
Couples wanting minimal coordination with maximum peace of mind
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True North is ideal if you’ve already planned most of your wedding and want an experienced Maui day-of wedding coordinator to manage the timeline, vendors, and logistics on the day itself.
This package focuses on executing your plans smoothly, ensuring the ceremony, reception, and vendor transitions stay organized from start to finish.
Best for:
Weddings with a full ceremony and reception timeline
Destination weddings on Maui where vendors are already booked
Couples coordinating multiple vendors who want professional day-of oversight
Celebrations where décor, florals, and logistics need to be managed during setup
Couples who feel confident planning but want a coordinator to run the day
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Full Passage is designed for couples who planned their wedding but want professional month-of wedding coordination in Maui to review details, confirm vendors, and guide the final weeks before the celebration.
This package bridges the gap between planning and execution, providing structured support so every detail is organized before your wedding day arrives.
Best for:
Couples planning their own destination wedding in Maui
Weddings with multiple vendors and logistical details to confirm
Couples who want professional guidance during the final 30 days
Destination weddings where décor or personal items are shipped ahead of time
Couples who want rehearsal coordination and pre-wedding preparation support
Travel + Destination Weddings
Shearwater Weddings is based on Maui and available for celebrations across Hawai‘i and destination weddings beyond the islands. Travel quotes are provided upon inquiry.
Still deciding?
Many couples book a consultation to walk through their wedding vision, guest count, and timeline. From there, we’ll recommend the coordination package that best supports your day.